Companies leverage cloud software and automation technology to streamline operations. However, businesses must continually update and secure these technologies to patch vulnerabilities and reduce the chance of compromising sensitive data in a cyber attack.
This post outlines ways businesses can use technologies securely to ensure seamless business operations.
1. Cloud Software
The cloud assists businesses in lowering costs and improving business operations.
Businesses use cloud technology to:
- Store and access digital assets at any time from web-enabled devices.
- Collaboratively complete projects while working remotely.
- Free up computer storage space.
Businesses must regularly update their cloud-enabled devices and secure their networks to ensure they are protected against emerging vulnerabilities:
- Limit system access. Restrict access to only the necessary staff and partners, and immediately revoke access of former employees following termination.
- Set employee expectations. Educate employees on the dangers of phishing and malware, which can unintentionally grant access to data.
- Work with a reputable security company to ensure systems are correctly installed and safeguarded.
2. Automation and Artificial Intelligence
Advancements in artificial intelligence (AI) have enabled businesses to automate workflows. Businesses can reduce costs and improve operations by programming AI to complete tasks that have previously required labor and capital. By implementing automation systems, businesses can:
- Analyze large amounts of data and draw insights.
- Create transparency within the business.
- Learn from historical data to continually improve operations.
- Reduce human error.
To secure AI data and automation software, businesses must take the following security precautions:
- Continually audit software security. Address vulnerabilities, such as unsecured network authorization, outdated software, current employee policies and weak device passwords.
- Encrypt sensitive data. Ensure confidential information is not accessible to outside parties.
- Install anti-virus and firewalls. Add a layer of protection to networks that may otherwise be susceptible to cyber attacks.
- Use a secured network. Access data on a password protected network to mitigate risk of compromising digital assets to unauthorized users.
3. Mobile Devices
Businesses that allow employees to bring and use their own devices (BYOD) have seen a significant increase in productivity and job performance. When implemented appropriately, BYOD policies enable employees to contribute to projects and conduct business from any location.
Additionally, businesses have leveraged mobile apps and tools, such as Square, to streamline the selling process. This tool can turn any mobile device into a point of sale (POS), making it easier for retailers to convert and close a sale in a shorter timeframe.
Cyber attackers may gain access to credit card records, consumer information or intellectual property stored on an employee’s unsecured mobile device. As the workplace becomes more collaborative and mobile, it’s important to ensure proper digital security is in place and employees do not compromise sensitive data.
Take the following security measures:
- Create and enforce a mobile device policy for remote employees.
- Educate employees on potential security risks and appropriate device usage.
- Set unique passwords to protect individual devices and networks.
Technology has the potential to alter business operations for the better, but only if properly installed and safeguarded. Understand the risks associated with implementing technology solutions, and consult a security professional to ensure cyber threats do not disrupt your workflow.